President Jeann’e Butler called the meeting to order with 21 members present.
Minutes of the December 15, 2005 executive board meeting were reviewed and amended with some adjustments made to statements made by Rosalie Raudsep. Corrections to the minutes are:
#1 Rosalie Raudsep presented some comments regarding workshops and programs working together.
#2 Replace the sentence labeled Program with: Rosalie Raudsep said some ideas were given to them after the surveys were completed which are in a 2007 folder since the programs were already set for this year. We will pass these ideas on to the new person taking over Programs for 2007.
A Motion to approve the minutes was made by Rose Shaw, seconded by Pam Werth; motion carried.
Debra Hanson gave treasurer’s Report as follows:
Income $ 4,762.91
Expense $ 44.26
Bank Balance $ 7,571.39
Com. Service Fund $ 2,306.00
One issue was discussed with the treasurer reporting a $30 charge for laundering the tablecloths from the Christmas party. The charge was approved for payment.
President Butler advised the group a suggestion had been made for the person handling the raffles to be located at the front of the group, discussion followed and procedure accepted.
Committee reports followed with Rose Shaw reporting for the Block of the Month; she stated it is on track.
There was no one present for the Challenge Committee.
Liz Ritchie reported for Charm Squares. She stated she has made a calendar for 1 year, therefore all participating will know what type of fabric is upcoming.
Debra Hanson reporting for community quilts advised that her committee had held their first meeting at which time they made some revisions regarding sizes. The dimension will be in the newsletter. She also stated she had the suggestion made that the prizes should have more emphasis on quality and less on quantity. She stated they were gifts and the committee continues to work for donations.
Twy Hoch reported for the Documentation Committee indicating the dates have been scheduled and that she would be giving them to Nan Scott for the newsletter. She requests volunteers, encouraging new members to participate, saying it is a simple learning process with no previous knowledge necessary.
The Field Trip Committee Chairperson remains vacant.
Nan Scott who indicated they would be organizing the raffle ticket sales made finance report. Inquiry was made regarding a name for the raffle quilt for the 2006 Quilt Show, and ‘Redwork Basket’ was chosen. She had questions regarding the number of tickets that are to be produced this year. A brief discussion followed.
Jen Reinhart reported for the Healthy Quilters stating she has the sign up sheet for the February workshop. She stated they would be coordinating with the Community Quilters at the PUD the 3rd Saturday of each month.
The Historian Committee remains unfilled.
Berta Beachell reported for the Hostess Committee thanking the hostesses for the January treats. She said she has hostesses for the next 2 months arranged.
For the Library Committee Pam Werth reported a third person has signed up for the committee and indicated it is a welcome addition. She thanked all of those who have donated to the library.
Ann Hendrickson reported for Membership Committee indicating the guild presently has 111 paid members.
Nan Scott reporting for the Newsletter said she had been concerned that the advertising would not reach the budget projections, however to date $170 has been collected and $248 is payable, therefore she is more optimistic. The deadline for the newsletter remains the Sunday after Board Meeting.
Jan Hoffman reporting for Programs and Workshops stated a replacement is still needed for calendar year 2007. She said sooner would be better rather than later. She reminded members that the program time limit is 45 minutes. March remains vacant. The program for February will be Jan & Lou from the Philomath Quilt Shop presenting a Trunk Show.
The President mentioned she had noticed the nice article in the News Times, with some regret it had come out after the meeting. Carol Culton mentioned the South County News, indicating it might be advantageous to send information to them for publication.
Rose Shaw who stated a Registrar is desperately needed, represented the Quilt Show Committee. She said it is a big job, suggesting perhaps two people would need to work on it. She further stated the vendors will not be in the gym this year, only the quilt show and the appraiser will be there. She stated the contract has been completed for the facility. Jen mentioned packets would be made from last years show.
There was no one present for Quilters Surprise.
Paulette Stenberg reported for the Raffle Quilt, stated quilters are very much needed and encouraged anyone interested to come to Bayshore between 10 a.m. and 4 p.m. on Fridays.
It was mentioned that there have been 17 house blocks submitted at this time.
Paulette further reported for Row Robin, stating bags have been distributed, many questions posed and that she has completed the samples and is ready for the workshop on Saturday.
Pam Werth who thanked everyone for donations represented the Special Raffle Committee. She said the raffle has been averaging about $20 per month income.
Paulette inquired if hearts were to be made for Denise DeMarie, who reportedly has broken an arm, at which time some discussion followed and members decided they would be making a heart for her.
Linda MacKown reporting for workshops stated the committee has decided if an event is not full 6 weeks prior to the date it will be opened up to the public by a notice in the newspaper. The public would be expected to pay $10 more than a guild member. Rose Shaw discussed the Thorn Bush class, stating it involves quite a bit of preparation.
Jen Reinhart reminded members that booking needs to be done for the calendar year 2007, which the present committee needs help with.
Nan Scott explained to members the process of taking flash pictures with a digital camera, suggesting a meeting place for photos might help the situation. Some discussion followed. Carol Culton suggested the room beside the kitchen might be a possibility.
New Business opened at this point with a discussion following regarding National Quilting Day, March 18. Jen indicated she had made an inquiry regarding availability of the facility and stated it would need to be a different day. Jen stated she hopes Community Quilts will be the focus. After some discussion, Jen made a formal Motion for an Open House to be held in honor of National Quilt Day on March 25, 2006. Paulette seconded it and the Motion carried.
The meeting was turned over to Nan Scott who read a letter voicing concern for members driving to the night meetings and offered an alternative schedule. A lengthy discussion followed. Karen Oetjen, Gladys Schoonover, Helen Treend, Linda MacKown, Rose Shaw, Pam Werth and Paulette Sternberg offered various opinions. Nan Scott volunteered to prepare a survey, Carol Culton advised that the By-Laws would permit a change. Linda MacKown reminded the group that workshops are scheduled into the following calendar year. She said this would require those scheduled to be changed on occasion, which is a big concern.
Rose Shaw made a Motion to table the change for now and re-consider after the survey is completed. Ann Hendrickson seconded it and the Motion carried.
The By Law Changes were the next topic of discussion. Nan explained the draft and passed out copies. Carol Culton explained that some changes are necessary as a housekeeping measure. Discussion continued ending in Debra Hanson making a Motion that Nan has the right to publish the By-Laws as approved in the directory, which will be available in February and the vote regarding changes will be taken in March. Twy Hoch seconded the Motion and it carried.
Regarding old business, Debra Hanson indicated the donation was made as previously directed to the Newport Museum. The President indicated Rosalie Raudsep is working on the telephone tree.
Carol Culton mentioned an exhibit presently on display at the Newport Visual Arts Center, which in her opinion is well worth the time.
Gretchen Jolie inquired as to what color the cover of the new directory would be, suggesting a fluorescent color.
The meeting was adjourned.
Respectfully Submitted,
Jean Maupin