MINUTES OF THE EXECUTIVE BOARD MEETING – AUGUST 17, 2006
President Jeann’e Butler called the meeting to order with 20 members present.  Minutes of the July 20, 2006 executive board meeting were approved with the correction made by Jean Amundson that the unfunded liability is actually $350 less, therefore the amount of $2150 is correct. The correction was noted and the minutes were approved.   
Debra Hanson gave the Treasurer’s Report.  She indicated that the present report reflects all expenses turned in to this date; however she anticipates there will be more expenses from the Quilt Show.
The committee reports followed with Rose stating Block of the Month next month will be Drunkards Path.  The charm square number is 18 and the color is teal or turquoise. 
Judi reported 5 quilts turned in this month for Community Quilts, and that the blocks have been cut for the State Fair Project. 
Twy reported the next documentation is scheduled for September 9, 2006 in Newport.  There are additional documentations scheduled for October and November, with the November one specifically for recently made quilts.
Nan stated the raffle quilt made $3,199.05, with all except 8 members turning in their tickets.  Evelyn DePalo sold the most tickets with the number of 125 and won the beautiful bag.
Berta reported the hostess schedule is on track.  Gretchen thanked everyone for their generous donations to the library and made the reminder that they would like to have the books back in by November for an inventory.
Ann reported membership signed up 4 new people at the quilt show making the total number 125.
Nan reminded everyone the newsletter deadline is August 20..
Jan reporting for programs said Corliss March of The Dalles would be the September guest with a trunk show.  The class on the following day of Difficult Quilts Made Easy is taught by her as well.
Jean Bishop, reporting for publicity briefly discussed what is going to be submitted for the quilt show. 
Jen and Rose, reporting for the Quilt Show Committee, discussed the issues with the school which are being addressed and the investigation into the Fairground Complex.  Letters of concern were discussed as well.  Liz reported 1,085 attended the quilt show in 2006 as compared to 1,128 in 2005.  However, due to an admission increase, the amount received was $513 over last years receipts.
It was reported that 64% of the membership worked at the Quilt Show.  Helen thanked Nan for all of her creativity and work on the tee shirts, which were a big success.
Jen stated she would not be available to be a chairperson for next years show.  Rose stated she would be available to assist, however not as a chairperson.
The president read a report from Suzanne Dandoy regarding next years raffle quilt.  Paulette also discussed a suggestion for an upcoming raffle quilt, showing an example of blocks she has completed.  At that time Paulette took the opportunity to remind members that the next Row Robin is due in September. 
Gretchen thanked everyone who made donations for Special Raffle and was happy to report revenue of $52 this past month. 
Jean Amundson noted that the hand appliqué Piece of Cake Way class is scheduled for 11/10/06.  Linda reminded members that the workshops are listed in the newsletter and that if anyone is interested to please contact her. 
New Business began with a note from Suzanne being read by the President.  She requests shorter meetings.  The suggestions were discussed and Gretchen indicated she will attempt to speed up the Raffle process. 
Ann Hendrickson stated she has been approached from a representative from the hospital requesting assistance from the guild in making pillows for patients.  The motion was made and carried for the guild to take over the project. 
Helen reported Seams So Right will not be sold, Chris has decided to keep the shop. 
The President reported 5 suggestions for challenges have been submitted.  A discussion followed including size and it was noted that further suggestions will be accepted through the September General Meeting. 
Nan reported some follow up work from the survey regarding meeting time changes.  Jean Amundson requested the spring potluck be changed until the Month of May, in hopes that more snowbirds will have returned and able to participate.  Nan submitted condensed results of the survey and a lengthy discussion followed.  A Motion was made and carried for the board to accept and take the proposal to the membership for a vote.  The proposal suggestion is to alternate the meetings, as in the past, with the exception of November, December and January meetings, which will be held during the day.   Nan will prepare the ballot for the September meeting.   
A motion was made to include in the ballot no change, a. m. meetings and p. m. meetings and Nan was given direction for the ballot preparation. 
Possible policy changes involving workshops were postponed.
A letter from the Florence, Oregon Quilt guild was read with an indication that the Guild is struggling to survive at this time.  A lengthy discussion followed and it was determined the Guild may be inviting the Florence group up to our regular meetings as well as the Open House. 
The Facility Committee regarding next years Quilt Show was the next topic of business with a discussion following.  Jean Amundson indicated she would be writing a letter to the school addressing some areas of concern regarding the issues and problems experienced this year with the Middle School.  Jen stressed the importance of adhering to the contract. 
The President reminded all members present that November will be the Election of Officers for the upcoming year.  She stated all budgets for committees and projects must be submitted one week prior to the September executive meeting. 
The meeting was adjourned.
Jean Maupin, Secretary