MINUTES OF THE EXECUTIVE BOARD MEETING - SEPTEMBER 21

President Jeann’e Butler called the meeting to order with 18 members present.  Minutes of the August 17, 2006 executive board meeting were approved as written in the Newsletter. 
The President gave the Treasurer’s Report.  A reminder followed for the submission of all budget requests.  A small discussion followed. 
Committee reports began with Block of the Month, followed by Charm Squares, Community Quilts, Documentation and Finance.  The President reported the next documentation is scheduled for October 7, 2006.
The Healthy Quilters Report had been submitted in writing by Jen, stating they will not be planning to meet each month due to such a small group participating at this time.  A discussion followed with the topic of a new name; an invitation for any suggestions is to be e-mailed to Jen.
Committee reports continued with library and membership, stating the guild now has 131 members.
Nan requests all newsletter items to be submitted soon as she has out of town plans fast approaching.
Programs made their report next followed by Quilter’s Surprise.  A Motion was made and carried to authorize the expenditure of additional revenue for future drawings. 
Nan showed the group a hexagon ruler she had ordered for the guild and it was determined it would be kept with the library books for all members to have access.  Row Robin, Special Raffle and Workshops reports followed.
New Business began with a proposal from the membership committee regarding Name Tags.  A discussion followed and the consensus was that it should be included in the budget proposal and the decision will be made when the budget is approved. 
The Presidential Blocks and quilt policies were discussed next.  Rose pointed out the fact that this falls under the responsibilities of the Block of the Month Committee.  Several opinions were expressed, followed by a Motion, which carried that states the first term a President will receive a completed top, with an additional term resulting in a completed quilt, with the type of finish to be at the President’s choice.
The Challenge for 2007 was the next topic with six proposals.  A Motion was made and carried to allow members present a vote and the one with the most votes would be chosen.   Rose Shaw’s challenge, a Quilt to reflect a favorite pastime, including a room in the quilter’s house, was chosen.  Details that are more complete will follow at the General Meeting. 
Old Business followed with the wording change on the Policy of Workshops discussed.  It was determined that it will be clarified next month.
The on-going voting of the time changes for meeting was discussed briefly.  A reminder was made that October will conclude the voting process.
The next item was the location of the 2007 Quilt Show.  A letter was read regarding the issues with the school.  The total cost projected, at this time was $3,080, a significant increase; therefore the consensus was that the school is not willing to work with the guild.  A proposal was made to try the Fair Grounds for the 2007 Quilt Show.  The Motion carried.  The specific dates of August 2, 3, 4 & 5 were named. 
The last two items discussed was the report made previously regarding the struggles of the Florence Guild, which were apparently false and a newspaper article regarding the Vernonia Quilt Show this weekend.  
The meeting was adjourned.