MINUTES OF THE EXECUTIVE BOARD MEETING - OCTOBER 19

President Jeann’e Butler called the meeting to order with 17 members present.  Minutes of the September 21, 2006 executive board meeting were approved as written in the Newsletter. 
The President gave the Treasurer’s Report.    
Committee reports began with Block of the Month, followed by the upcoming Challenge, Charm Squares, & Community Quilts.  A Motion was made to allow $299 from the emergency contingency fund to be utilized, for Community Quilts Committee, if the need arises in lieu of the pending grant.  The Motion passed. 
Documentation was next, mentioning an upcoming date of November 11, 2006, followed by finance.   A Motion was made and amended to add a sub committee for the raffle ticket sales at the Quilt Show.  The Motion carried.
Jen mentioned she is open to suggestions for a name change for the Healthy Quilters.  A brief discussion followed.  Berta stated she is compiling a list of instruction, which will be posted on the web for details of the hostess job.  Pam again requested all library books to be checked in at the November General Meeting for an inventory.   The membership committee had reported that the Guild now has 132 members.
Nan stated the Newsletter has space for additional advertisers.   Rosalie said the workshop this month will be Piece of Cake and complimented Jean Amundson for her dedication. 
Jen, representing the Quilt Show Committee for the present year, stated the contract has been signed for the Fair Grounds for the 2007 show.  She outlined the cost comparison and mentioned the problems with the school this year. 
Quilters Surprise Raffle reported revenue of $69 this month.  Pam mentioned she has been averaging approximately $30/month at the Special Raffle. 
Gretchen discussed the difficulties she is experiencing in acquiring an adequate pool for the upcoming election.  A brief discussion followed regarding potential members and positions. 
New Business opened with Rosalie making a presentation regarding a donation to assist the Lincoln County Sheriff’s Department in purchasing digital video cameras for the patrol cars.   A discussion followed and it was decided that the issue could be discussed later.
Nan, representing the finance committee, proposed an increase of membership dues to $20.  A discussion followed.  Jen suggested the dues be increased 25%.   A Motion was passed to raise the 2007 dues to $20 per year. 
The proposed budget was presented; a discussion followed by some adjustments being made and a motion was made and carried which approved the amended budget. 
The proposal for the meeting time change was next on the agenda and Nan gave the statistics, which 73 ballots reflected.  As per the majority vote a Motion was made and passed to change the meeting times from noon to 1:00 p.m. and the months of November, December and January to be day time meetings, with the rotation evening meetings to stay the same as previously held, i.e. night meetings to begin at 6:30 p.m.  The exception will be the May and December meetings which are potlucks and will begin at noon.   Jen mentioned she would be contacting the workshop teachers and reporting if all will be able to adjust their schedules accordingly. 
A proposed letter to the Middle School regarding the problems and issues surrounding the facility at the 2006 Quilt Show was read.  Suggestions were made and it was determined the letter will be adjusted and the President will be working with the author on revisions.   
The meeting was adjourned.  

Jean Maupin, Secretary