President Helen Treend
called the meeting to order and announced the presence of a quorum (13 board
members and 2 guild members). Minutes of the July 21, 2005, meeting were approved as printed in the newsletter.
Treasurer’s Report: Debra Hanson reported a bank balance of
$6962.94 and a balance of $245.80 in the community services grant. A
financial report on the quilt show is not ready because not all reimbursement
requests have been received. Because she has served as treasurer for two
years, Debra is seeking a candidate for the job. The board suggested that
the Nominating Committee consider continuing Debra in this position. To
do so the board would need to amend the policy that limits members to serving
only two years in a position.
Committee Reports:
Quilt Show: Helen thanked
Jeann’e Butler and Dani Flaig for the successful show and noted that attendees
appreciated the accessibility of the show to those with physical
disabilities. Dani will meet with the school’s
vice-principal to discuss using the site next year. Jeann’e
announced a September 1 wrap-up meeting on the show. She needs final
reports and task summaries from all committee members. Linda MacKown read Jean Amundson’s
report on door prizes: 213 prizes from 66 donors: 47 responded to letters sent
by the committee and 19 were show vendors.
Raffle Quilt: Linda shared Jean’s report: 2505 tickets sold: 1641 by
members, 282 at community sites, and 582 at the quilt show. Because expenses
for making the quilt were in the preceding year, no comparison of costs vs.
profits was available.
Documentation: Twy Hoch
encouraged members to bring their recently completed quilts for documentation
in November.
Community Services: Debra announced the committee will apply in November
for a new grant from the Confederated Tribes of Siletz
and may increase the amount of the request. Helen asked for a list of
community quilt recipients; the list will be used in negotiations with the
school for next year’s quilt show. After discussing the cost of batting
for community quilts,
Newsletter: Holly reported that Nan Scott will become the newsletter
editor, starting with the September issue.
Old Business:
Raffle of Guatemalan Tapestry: Rose Shaw said the raffle earned $49; the tapestry was won by Donna Iiams. A motion to give the money to the Special
Projects fund was defeated. A motion to give the money to community
services passed.
Duty Descriptions: Helen reminded board members to submit job
descriptions to her.
Funding for Repairs: Board members recalled
authorizing expenses for reorganizing the storage room and boutique, but Jeann’e could find no record in the minutes. Twy moved, Linda seconded and the board passed a motion
authorizing expenditure of up to $299 for the storage area and up to $299 for
the boutique. An unneeded 2-drawer file cabinet in storage will be donated
for the Special Projects raffle.
New Business:
Gift for Don Butler: At
the general meeting there was a suggestion that the guild give Mr. Butler a
gift for his work on the storage room and boutique. Jeann’e
reported that he did not want the guild using its funds for a gift for
him. Helen asked Suzanne to send him a thank you letter.
Quilt Shop Advertising: Helen asked for clarification on quilt shops’
distributing information at guild meetings and in the newsletter. Suzanne
read the policy printed on page 29 in the membership directory. The board
decided that material from the shops could be left on the membership table at
guild meetings but would not be read or announced during the meeting.
Antique Week in
House Blocks: Suzanne suggested an activity in which guild members
create one or more blocks featuring houses, similar to what she saw at the
quilt show in
Equipment Borrowing: Jan Hoffman read a letter from Rose Shaw
(who had left the meeting) requesting use of guild equipment; the request was
approved. Suzanne reminded members that the guild has a form for such
requests.
Respectfully
submitted,